Job Description
Are you a welcoming and organized professional looking to make an impact in the heart of Chicago? Apex Professional Solutions is seeking a dedicated Receptionist to be the first point of contact for our dynamic team.
In this pivotal role, you will be the face of our company, ensuring every visitor feels valued and every communication is handled with precision. We pride ourselves on our collaborative culture and are looking for someone who thrives in a fast-paced environment.
Responsibilities
- Greet and welcome visitors warmly, managing the front desk and check-in procedures professionally.
- Manage incoming calls with a friendly tone, routing them to the correct departments or taking detailed messages.
- Handle incoming and outgoing mail, courier deliveries, and package management.
- Assist in scheduling appointments and maintaining the office calendar to ensure smooth operations.
- Maintain office supply inventory and coordinate reorders to ensure the workspace is fully equipped.
- Perform general clerical duties, including data entry, filing, and document preparation.
- Support administrative staff with various projects and ad-hoc tasks as needed.
Qualifications
- High school diploma or GED is required.
- Proven experience as a receptionist or in a general office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask effectively.
- Professional appearance and a positive, customer-centric attitude.
- Ability to work independently with minimal supervision in a busy environment.