Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our thriving Jacksonville operations! We're seeking a highly organized professional to support our executives and ensure seamless office operations. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative environment where your skills will make a tangible impact. If you're a proactive multitasker with exceptional communication abilities, we want to meet you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations with precision
- Oversee office inventory, procurement of supplies, and vendor relationship management
- Handle incoming communications, including calls, emails, and correspondence
- Coordinate meetings, take detailed minutes, and follow up on action items
- Assist with onboarding processes and new employee orientations
- Maintain digital and physical filing systems for easy document retrieval
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced environment
- Discretion when handling sensitive and confidential information
- Associate's degree or equivalent professional certification preferred