Job Description
We're seeking a dynamic Administrative Assistant to join our San Diego team immediately! This full-time position offers a flexible schedule to support work-life balance while delivering essential office support. If you're a proactive professional with exceptional organizational skills and thrive in fast-paced environments, apply today to become a vital part of our operations.
Pacific Business Solutions values innovation and teamwork. You'll enjoy competitive compensation, growth opportunities, and a collaborative culture that celebrates individual contributions. Your expertise will directly impact our daily efficiency and client satisfaction.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across departments
- Handle incoming communications, including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate travel arrangements, expense reports, and procurement of office supplies
- Support onboarding processes by preparing new hire materials and orientation schedules
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with demonstrated time management expertise
- Ability to handle sensitive information with confidentiality and discretion
- Proven problem-solving skills and adaptability to changing priorities
- Associates degree or equivalent professional certification preferred