Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support daily operations in a fast-paced environment. This full-time temporary position offers a unique opportunity to gain hands-on experience in municipal administration while supporting community initiatives. If you thrive in collaborative settings and excel at multitasking, apply today to start your career with us!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications including emails, phone calls, and correspondence
- Maintain accurate digital and physical filing systems for department records
- Assist with onboarding processes including new hire paperwork and orientations
- Prepare routine reports, memos, and official documentation with attention to detail
- Coordinate office inventory and procurement of supplies as needed
- Support community outreach programs through data entry and event logistics
- Collaborate with cross-functional teams to ensure seamless operations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative support experience in government or municipal settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with attention to detail
- Valid Florida driver's license required for occasional field visits