Job Description
Join our dynamic team at NorthStar Professional Services as an Administrative Assistant and become the backbone of our operations. This immediate full-time opportunity in Sacramento offers competitive compensation and a collaborative environment where your organizational skills will shine. We're seeking a proactive professional to support executive staff, manage daily office functions, and ensure seamless operations. If you thrive in fast-paced settings and excel at multitasking, this role is your chance to make an immediate impact while growing your career.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support team meetings by preparing agendas, taking minutes, and following up on action items
- Assist with onboarding new hires and training administrative procedures
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in data entry and documentation
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with a customer-service mindset
- Associates degree or relevant certification preferred