Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to provide comprehensive support in our fast-paced San Diego office. Enjoy a flexible schedule while ensuring seamless operations through exceptional administrative expertise. This is a direct-hire opportunity offering competitive compensation and growth potential.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) with professionalism
- Prepare, edit, and distribute documents, reports, and presentations
- Oversee office supplies inventory and equipment maintenance
- Process invoices, expense reports, and financial documentation
- Support HR functions including onboarding and record management
- Coordinate travel arrangements and logistics for staff
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with attention to detail
- Flexible schedule availability (early mornings/late evenings as needed)