Job Description
Join our dynamic team at Global Solutions Inc. as an Administrative Assistant and become the backbone of our operations in Oakland, CA. We're seeking a detail-oriented professional to provide seamless administrative support, ensuring our office runs efficiently. This immediate hire opportunity offers competitive compensation and a collaborative environment where your skills will make a tangible impact. If you're proactive, organized, and thrive in fast-paced settings, apply now to start your career journey with us!
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements for executives
- Handle incoming communications via phone, email, and mail with professionalism
- Prepare, edit, and distribute documents, reports, and presentations
- Organize and maintain filing systems, both physical and digital
- Assist with onboarding processes and coordinate office supplies inventory
- Support department heads with data entry and record-keeping tasks
- Coordinate meetings and events, including logistics and catering
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Ability to multitask and prioritize tasks in a fast-paced environment
- Associate's degree or equivalent certification preferred
- Experience with scheduling software (e.g., Calendly) and office equipment