Job Description
Join our prestigious downtown firm as the first point of contact for high-profile clients and executives. We seek a polished, tech-savvy Receptionist to deliver exceptional experiences while managing complex administrative operations. This hybrid role blends front-desk excellence with backend coordination in a fast-paced corporate environment.
Our ideal candidate thrives in dynamic settings, anticipates needs proactively, and maintains flawless composure during peak business hours. You'll support C-suite executives while fostering a welcoming atmosphere that reflects our brand's excellence.
Responsibilities
- Manage multi-line phone system with 50+ daily calls, screening and routing to appropriate departments
- Coordinate executive calendars, travel arrangements, and meeting logistics using Outlook and Concur
- Greet visitors with professional demeanor, issue badges, and manage visitor log system
- Process incoming/outgoing mail, manage inventory of office supplies, and oversee vendor relationships
- Maintain digital filing systems and confidential records with 100% compliance
- Coordinate catering, conference room scheduling, and event logistics for 20+ monthly meetings
- Assist with new employee onboarding including equipment setup and orientation materials
Qualifications
- Associate's degree or 3+ years corporate receptionist experience in professional services
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling platforms
- Exceptional multitasking ability with proven success managing competing priorities
- Discretion and professionalism handling confidential executive communications
- Experience with badge access systems and visitor management software
- Fluent written/verbal communication skills with polished business etiquette
- Ability to work flexible hours including occasional early/late shifts for events
- Proficiency in CRM systems (Salesforce preferred) and basic document management