Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support executives across our Boston and New York offices. This immediate hire opportunity offers competitive compensation, growth potential, and a collaborative environment where your skills will truly shine.
As a key member of our office support team, you'll ensure seamless daily operations while supporting high-level executives and cross-functional teams. If you're a proactive multitasker with exceptional communication skills and thrive in deadline-driven settings, we want to hear from you!
Responsibilities
- Manage complex executive calendars, coordinate meetings, and arrange travel logistics
- Prepare and edit confidential documents, reports, and presentations
- Handle incoming communications via phone, email, and digital platforms
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Support onboarding processes and maintain personnel records
- Assist with budget tracking and expense report processing
- Act as primary point of contact for internal and external stakeholders
Qualifications
- 3+ years of administrative support experience in corporate or professional services
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Experience with calendar management and meeting coordination
- Proven ability to prioritize tasks in a fast-paced environment