Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! Premier Business Solutions is seeking a highly organized professional to support our operations in Milwaukee, WI with flexible scheduling options. This is an urgent opportunity for candidates who thrive in fast-paced environments and excel at multitasking. While primarily based in Milwaukee, we welcome qualified applicants from Illinois who can work a hybrid schedule with occasional in-office requirements.
As the backbone of our office, you'll ensure seamless daily operations while collaborating with cross-functional teams. We offer competitive compensation, comprehensive benefits, and a supportive culture that values work-life balance. If you're ready to hit the ground running and grow your career, apply today!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meetings across multiple time zones
- Handle confidential correspondence, communications, and document processing with precision
- Perform advanced data entry, maintain digital filing systems, and generate reports using MS Office Suite
- Provide comprehensive administrative support for special projects including event planning and travel coordination
- Act as primary point of contact for internal/external stakeholders, resolving inquiries promptly
- Manage office supplies inventory, vendor relationships, and facility maintenance requests
- Assist with onboarding processes, new hire orientations, and departmental training coordination
Qualifications
- Minimum 3 years of proven experience in administrative support or executive assistance roles
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong written and verbal communication skills with attention to detail
- Ability to work flexible hours including occasional evenings/weekends for critical deadlines
- Experience with CRM systems (Salesforce preferred) and office management software
- High school diploma required; associate's degree or bachelor's preferred