Job Description
Join our dynamic team immediately as a Night Shift Office Assistant! We're seeking a proactive professional to support our Boston operations during evening hours. This urgent opening offers competitive compensation, flexible scheduling, and rapid career growth in a collaborative environment.
What We Offer:
- Immediate start date (within 48 hours of offer)
- Comprehensive benefits package including health/dental
- Modern downtown Boston location with transit access
- Clear advancement path to senior administrative roles
- Team-based culture with monthly performance bonuses
Responsibilities
- Coordinate multi-departmental scheduling and calendar management
- Process confidential documents with HIPAA/GDPR compliance
- Manage inventory control and office supply procurement
- Execute digital filing systems with 99.8% accuracy
- Support executive teams with travel arrangements
- Handle incoming communications across 3 time zones
- Prepare daily operational reports for leadership
- Facilitate onboarding for new night-shift staff
Qualifications
- 3+ years office administration experience
- Advanced proficiency in MS Office Suite (Excel, Outlook, Teams)
- Proven night shift scheduling reliability
- Confidentiality clearance for sensitive data handling
- Ability to prioritize tasks in fast-paced environments
- Associates degree in Business Administration preferred
- Notary public certification (or willingness to obtain)
- Spanish/English bilingual fluency a plus