Job Description
Join our dynamic team as a Part-Time Administrative Assistant at Global Solutions Inc. in San Jose! We're seeking a highly organized professional to provide essential support to our executive team and ensure seamless office operations. This immediate-hiring opportunity offers flexible hours and competitive compensation in a collaborative environment.
As the first point of contact for clients and visitors, you'll embody our company's commitment to excellence. If you thrive in fast-paced settings and possess exceptional multitasking abilities, we encourage you to apply today and become part of our innovative workplace culture!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare, edit, and distribute documents using Microsoft Office Suite
- Assist with onboarding processes and new hire paperwork
- Coordinate office inventory and procurement of supplies
- Support event planning and meeting logistics
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks in a fast-paced environment
- Professional demeanor and client-focused attitude