Job Description
Join our dynamic team as an Administrative Assistant in San Jose, CA! We're seeking a highly organized professional to support our office operations with immediate availability. This is a fantastic opportunity to grow your career in a fast-paced environment while making a tangible impact. If you're detail-oriented, proactive, and thrive in collaborative settings, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executives
- Handle incoming communications including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Coordinate office logistics including supplies, equipment, and events
- Maintain accurate filing systems and digital record-keeping
- Assist with onboarding processes and new employee orientation
- Support budget tracking and expense report processing
Qualifications
- Minimum 2 years of administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Associate's degree or relevant certification preferred
- Immediate availability to start within 1 week
- Experience with office management software (e.g., Salesforce, Asana)