Job Description
Join the City of Oakland's dynamic team as an Administrative Assistant with immediate availability and flexible scheduling options. This critical role supports departmental operations through exceptional organizational skills and proactive communication. Enjoy competitive benefits, professional development opportunities, and a collaborative work environment in the heart of the Bay Area.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Process confidential documents, reports, and correspondence with meticulous attention to detail
- Assist in budget tracking, expense reports, and procurement processes
- Provide frontline customer service to residents and stakeholders via phone, email, and in-person
- Coordinate office operations including inventory management and supply ordering
- Support data entry, record maintenance, and document management systems
- Collaborate with cross-functional teams on special projects and initiatives
Qualifications
- Minimum 2 years of administrative support experience in a public or corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience handling confidential information with discretion
- Associate's degree or equivalent combination of education/experience
- Ability to work flexible hours including some evenings/weekends as needed