Job Description
URGENT HIRING: Immediate Start Opportunity! Chicago Executive Solutions is seeking a highly motivated Administrative Assistant to join our dynamic downtown team. This is a full-time, on-site position with competitive compensation and benefits. We need someone who can hit the ground running and support our executive team with exceptional organizational skills and professionalism. If you thrive in a fast-paced environment and want to make an immediate impact, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications, including phone calls and emails, with exceptional professionalism
- Organize and maintain electronic and physical filing systems with meticulous attention to detail
- Coordinate office operations, including supply management and vendor relations
- Support team meetings through preparation, documentation, and follow-up actions
- Assist with special projects and ad-hoc administrative tasks as needed
Qualifications
- Minimum 2+ years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to prioritize competing deadlines
- Strong written and verbal communication skills
- Proven ability to maintain confidentiality and handle sensitive information
- Associate's degree or equivalent professional certification preferred
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and urgent requests