Job Description
Join our dynamic team at Charlotte Business Solutions as an Administrative Assistant and become the backbone of our thriving office environment! We're seeking a detail-oriented professional to provide exceptional support across daily operations. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a pathway to career growth in one of Charlotte's most vibrant business districts. If you're passionate about efficiency, possess stellar organizational skills, and thrive in fast-paced settings, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange complex travel logistics
- Handle confidential information with discretion and maintain secure document management systems
- Process invoices, expense reports, and financial documentation with precision
- Serve as primary point of contact for internal/external communications via phone, email, and messaging platforms
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Support HR functions including onboarding, scheduling interviews, and maintaining personnel files
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- High level of discretion when handling confidential information
- Associates degree or relevant certification preferred
- Proven experience with scheduling tools (e.g., Calendly, Microsoft Bookings)
- Ability to adapt quickly to changing priorities in a fast-paced environment