Job Description
Join City Innovations Group as a Night Shift Administrative Assistant and become the backbone of our dynamic operations! We're seeking a detail-oriented professional to support our San Francisco office during evening hours (10 PM - 6 AM). This role offers competitive pay, differential bonuses, and a quiet, focused work environment. If you thrive in independent settings and excel at streamlining workflows, apply now to join our award-winning team!
Responsibilities
- Manage incoming communications and prioritize urgent matters during night shift operations
- Coordinate office logistics including supply inventory, equipment maintenance, and facility access
- Prepare and distribute critical daily reports for next-day leadership review
- Support remote teams across time zones with scheduling and documentation assistance
- Maintain confidential records with 100% accuracy and HIPAA/GDPR compliance
- Oversee after-hours visitor protocols and emergency response coordination
- Streamline digital filing systems and ensure document accessibility for global teams
Qualifications
- Minimum 2 years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite and Google Workspace with advanced Excel skills
- Exceptional time management and ability to prioritize tasks independently
- Strong written/verbal communication skills with attention to detail
- Experience with scheduling tools (Calendly, Outlook) and office management software
- Ability to work autonomously during overnight hours with minimal supervision
- Valid California driver's license and reliable transportation for late-night shifts
- Proven track record of maintaining confidentiality and handling sensitive data