Job Description
Join our dynamic team at Jacksonville Business Solutions as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to provide exceptional support to our executive team and ensure seamless office operations. This immediate hire opportunity offers competitive compensation and a collaborative environment where your skills will make a tangible impact. If you thrive in fast-paced settings and excel at multitasking, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements for executives
- Handle incoming communications (phone, email, mail) and prioritize inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Organize and maintain digital and physical filing systems
- Assist with onboarding processes and new employee orientations
- Coordinate office supplies inventory and procurement
- Support event planning and meeting logistics
- Perform data entry and maintain accurate record-keeping systems
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines
- Discretion and professionalism when handling sensitive information
- Proactive problem-solving and adaptability to changing priorities