Job Description
Join our dynamic team at Indianapolis Business Solutions Inc. as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our fast-paced downtown office. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative environment where your skills will truly shine. If you're ready to make an immediate impact and grow your career in Indianapolis, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain financial records
- Answer and direct phone calls while managing multi-line systems
- Prepare, edit, and distribute professional correspondence and documents
- Coordinate office logistics, including inventory management and vendor relations
- Support HR functions including onboarding and records maintenance
- Act as primary point of contact for internal and external stakeholders
Qualifications
- 3+ years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associates degree or equivalent professional certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Proven problem-solving and conflict resolution skills