Job Description
Join our dynamic team as an Administrative Assistant in Boston's Financial District. This immediate hire position offers a competitive hourly rate and the opportunity to support C-level executives in a fast-paced environment. We're seeking a detail-oriented professional with exceptional organizational skills to manage daily operations, coordinate communications, and ensure seamless office functionality. Perfect for candidates ready to start immediately and contribute to our award-winning workplace culture.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents, reports, and presentations
- Oversee office inventory, supply management, and vendor relationships
- Coordinate meetings, prepare agendas, and take detailed minutes
- Maintain confidential records and ensure data security protocols
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail with ability to multitask effectively
- Proven ability to manage confidential information with discretion
- Experience coordinating executive calendars and complex schedules
- Associate's degree or equivalent professional certification