Job Description
Join our dynamic Austin team as an Administrative Assistant and make an immediate impact! Austin Innovations Group is seeking a highly organized professional to provide critical support to our executive team and department heads. This is a fantastic opportunity for a proactive individual to thrive in a fast-paced environment while contributing to our mission of driving innovation in the tech sector. We offer competitive compensation, comprehensive benefits, and a supportive workplace culture focused on growth and excellence.
Why Work With Us? Immediate start date, hybrid work options, and opportunities for career advancement. Our modern downtown office is easily accessible via public transit, and we pride ourselves on fostering a collaborative and inclusive atmosphere.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and arrange high-level meetings with internal and external stakeholders
- Prepare, edit, and distribute professional correspondence, reports, and presentations using Microsoft Office Suite
- Handle incoming communications via phone and email, providing exceptional customer service and routing inquiries appropriately
- Coordinate travel arrangements, expense reports, and logistics for executive team members
- Maintain digital and physical filing systems ensuring confidentiality and compliance with company policies
- Support office operations including inventory management, supply procurement, and vendor coordination
- Assist with onboarding new employees and serve as a point of contact for HR-related inquiries
Qualifications
- Minimum 2 years of administrative support experience in a professional office environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar management tools
- Exceptional written and verbal communication skills with polished business etiquette
- Strong organizational abilities with meticulous attention to detail and time management
- Ability to prioritize tasks effectively in a fast-paced, deadline-driven setting
- Discretion and professionalism when handling confidential information
- Associate's degree or equivalent combination of education and experience preferred
- Experience with CRM systems (e.g., Salesforce) or office management software is a plus