Job Description
Join our dynamic team at Pacific Business Solutions as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our fast-paced operations in downtown San Diego. This full-time, immediate hire position offers competitive compensation, comprehensive benefits, and the opportunity to grow within a forward-thinking organization. If you thrive in collaborative environments and excel at multitasking, apply today to start your career journey with us!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare and distribute confidential documents, reports, and correspondence
- Handle incoming communications via phone, email, and in-person inquiries
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Support team projects with data entry, document formatting, and presentation preparation
- Assist with onboarding processes and new employee orientation materials
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Professional demeanor with customer service orientation
- High school diploma or equivalent; associate's degree preferred