Job Description
Join our dynamic team in Portland as an Administrative Assistant and make an immediate impact! Pacific Northwest Partners is seeking a highly organized professional to provide essential support to our executive team and office operations. This full-time, on-site position offers competitive compensation and a collaborative work environment in the heart of downtown Portland.
We're looking for a proactive individual with exceptional communication skills and a passion for streamlining workflows. If you thrive in fast-paced settings and excel at multitasking, this is your opportunity to grow with a forward-thinking organization. Apply today to start your career journey with us!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare, edit, and distribute reports, presentations, and confidential documents
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relations
- Assist with onboarding processes and new employee orientation
- Support travel arrangements and expense report processing
- Collaborate with cross-functional teams to ensure seamless project execution
Qualifications
- Minimum 3 years of administrative support experience in a professional environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with proven attention to detail
- Ability to prioritize tasks and manage competing deadlines effectively
- Discretion when handling confidential information
- Associate's degree or equivalent professional certification preferred
- Experience with office management software (e.g., Asana, Trello, or Salesforce)