Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Illinois. In this pivotal role, you will manage critical data entry tasks, maintain organized filing systems, and support daily office operations. If you excel in a fast-paced environment and have a passion for precision, we want to meet you.
Why Join Us?
We offer a collaborative culture, competitive benefits, and the opportunity to grow your administrative skills within a stable organization.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, ensuring all records are up-to-date.
- Manage and organize both digital and physical filing systems for efficient information retrieval.
- Assist with scheduling appointments, meetings, and travel arrangements for department staff.
- Prepare, proofread, and distribute internal correspondence, reports, and presentations.
- Answer incoming inquiries via phone and email, directing them to the appropriate personnel.
- Assist with basic inventory tracking and procurement orders as needed.
- Support the team with general office duties, including mail processing and supply management.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of experience in administrative support or data entry.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and data management software.
- Demonstrated typing speed of 45+ words per minute.
- Strong attention to detail and the ability to maintain confidentiality of sensitive information.
- Excellent verbal and written communication skills.