Job Description
Join CityCorp Philadelphia's dynamic team as a full-time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our executive team in the heart of Philadelphia. Enjoy a modern workspace, competitive benefits, and the opportunity to grow within a forward-thinking organization. Your role will be pivotal in ensuring seamless office operations while maintaining a healthy work-life balance.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare and distribute professional correspondence, reports, and presentation materials
- Coordinate office operations including supply inventory, vendor relations, and facility management
- Serve as primary point of contact for internal/external communications and inquiries
- Assist with onboarding processes and maintain accurate personnel records
- Support budget tracking and expense report preparation
- Organize and maintain digital filing systems with strict confidentiality protocols
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Experience with calendar management and travel coordination
- Knowledge of office management systems and procedures
- Professional demeanor with strong attention to detail
- Flexibility to adapt to changing schedules and priorities