Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our team in Virginia Beach, VA. This is an immediate hiring opportunity for a detail-oriented professional looking to support our operations with efficiency and professionalism.
In this role, you will serve as the backbone of our office, managing schedules, coordinating communications, and ensuring smooth day-to-day administrative functions. We offer a competitive salary, a comprehensive benefits package, and a collaborative work environment.
Responsibilities
- Manage and coordinate complex executive calendars, scheduling meetings, and arranging domestic and international travel.
- Prepare and edit professional correspondence, including emails, memos, and presentations.
- Handle incoming communications, screening phone calls and visitors, and routing inquiries to the appropriate staff members.
- Process invoices, expense reports, and purchase orders with strict accuracy and adherence to company policy.
- Maintain office inventory, order supplies, and ensure the workspace remains organized and functional.
- Assist with data entry, filing, and record-keeping to support the finance and operations departments.
- Organize company events, team-building activities, and assist with employee onboarding processes.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Minimum of 2 years of professional experience in an administrative support role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Exceptional verbal and written communication skills with a polished professional demeanor.
- Strong organizational skills and the ability to prioritize multiple tasks in a fast-paced environment.
- Proven ability to work independently with minimal supervision while maintaining high attention to detail.
- Relevant experience in the [Industry] sector is a plus.