Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in Portland, OR. If you excel in a fast-paced environment and enjoy supporting leadership with efficiency and grace, we want to meet you.
This is a fantastic opportunity for a detail-oriented professional looking for a flexible schedule and a chance to make a significant impact. We offer a hybrid work environment and a culture that values work-life balance.
Responsibilities
- Executive Support: Manage complex calendars, schedule meetings, and prepare meeting agendas and minutes.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, managing correspondence with professionalism.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation.
- Document Management: Draft, proofread, edit, and format reports, presentations, and correspondence using Microsoft Office Suite.
- Office Operations: Maintain inventory, manage vendor relationships, and ensure office supplies are stocked and equipment is functional.
- Event Planning: Assist in organizing company events, team building activities, and client gatherings.
- Data Entry & Analysis: Maintain accurate databases and perform basic data entry tasks to support business operations.
Qualifications
- Experience: Proven experience (3+ years) as an Administrative Assistant or Executive Assistant in a corporate environment.
- Education: High school diploma or equivalent; Associate’s degree or Bachelor’s degree preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
- Communication: Exceptional written and verbal communication skills with a polished and professional demeanor.
- Organization: Strong attention to detail with the ability to prioritize tasks and manage multiple deadlines effectively.
- Flexibility: Ability to adapt to changing priorities and work a flexible schedule, including occasional evenings or weekends for events.