Job Description
Join Our Dynamic Team as an Administrative Assistant
We are currently seeking a highly organized and proactive Administrative Assistant to join our thriving team in Oakland, CA. In this pivotal role, you will serve as the first point of contact for our clients and staff, ensuring smooth daily operations and contributing to a positive work environment. If you are a detail-oriented professional looking for immediate employment, we want to hear from you.
Why Join Us?
- Competitive Salary: $23 - $29/hour based on experience.
- Immediate Start: Onboarding begins immediately upon selection.
- Modern Environment: Work in a collaborative and tech-forward office setting.
Don't miss this opportunity to advance your career with a leading organization. Apply today to secure your future with Apex Operations Group.
Responsibilities
- Manage Communications: Screen and direct phone calls and emails; draft and proofread correspondence to ensure clarity and professionalism.
- Calendar Management: Schedule meetings, organize conference rooms, and coordinate travel arrangements for executive leadership.
- Data Management: Maintain and update company databases, files, and records with a high degree of accuracy.
- Office Operations: Manage office inventory, order supplies, and ensure the reception area is welcoming and well-maintained.
- Event Coordination: Assist in planning and logistics for company events, team building activities, and client meetings.
- General Support: Perform ad-hoc administrative tasks as needed to support the daily workflow of the department.
Qualifications
- Experience: Minimum of 2 years of professional administrative experience required.
- Education: High school diploma or equivalent; Associate’s degree preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with the ability to interact with diverse personalities.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Integrity: Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.