Job Description
Are you an organized, detail-oriented professional looking for your next career opportunity?
Coastal Enterprise Solutions is seeking a highly capable Administrative Assistant to join our thriving team in Long Beach, CA. We are a forward-thinking organization dedicated to operational excellence, and we are looking for someone who thrives in a fast-paced environment and can manage complex schedules with ease.
In this role, you will be the backbone of our office operations, ensuring seamless communication and efficient workflow management. If you have a passion for supporting leadership and enjoy solving problems, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth and development.
- A collaborative and inclusive company culture.
Responsibilities
- Schedule Management: Coordinate complex calendars, schedule meetings, and arrange travel itineraries for senior leadership with precision.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders, managing phone calls and emails professionally.
- Document Control: Prepare, edit, and format internal documents, reports, and presentations using Microsoft Office Suite.
- Office Operations: Maintain inventory of office supplies, manage vendor relationships, and oversee general office maintenance.
- Event Coordination: Plan and organize company events, team-building activities, and client meetings.
- Data Entry: Accurately input and maintain data in company databases and CRM systems.
- Project Support: Assist project managers with administrative tasks, including file organization and status updates.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Experience: Minimum of 2-3 years of experience in an administrative or executive assistant role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling software.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a multi-tasking environment.
- Integrity: Demonstrated ability to handle confidential information with discretion and professionalism.
- Problem Solving: Proactive approach to identifying issues and implementing solutions.