Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our expanding team in Fresno, California. In this vital role, you will provide essential support to our management staff, ensuring the smooth and efficient operation of our daily office functions. If you excel in a fast-paced environment and possess a keen eye for detail, we want to hear from you.
Why Join Us?
- Competitive hourly pay with annual performance reviews.
- Comprehensive health, dental, and vision insurance.
- Paid time off and holidays.
- Professional development opportunities.
Key Responsibilities:
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging travel itineraries with precision.
- Serve as the primary point of contact for incoming communications, including email and phone inquiries, routing them to the appropriate personnel.
- Prepare, proofread, and edit a variety of documents, including reports, memos, presentations, and correspondence.
- Handle data entry tasks, maintain accurate digital and physical filing systems, and ensure database integrity.
- Assist with event planning and coordination for company gatherings and client meetings.
- Order and maintain office supplies, inventory, and equipment to ensure a fully functional workspace.
- Process invoices, expense reports, and payroll documentation as needed.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or a related field is preferred.
- Minimum of 2-3 years of professional experience in an administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic accounting software.
- Strong written and verbal communication skills with a professional demeanor.
- Exceptional organizational skills with the ability to prioritize tasks and manage time effectively.
- Ability to maintain strict confidentiality and handle sensitive information with discretion.
- Must be detail-oriented and capable of working independently with minimal supervision.