Job Description
Join our dynamic team at Innovate Solutions Group as a full-time Administrative Assistant in Raleigh, NC! We're seeking a highly organized professional to support our executive team with exceptional administrative support while enjoying a flexible schedule that promotes work-life balance. This role offers growth opportunities in a collaborative environment where your contributions directly impact our success.
As the backbone of our operations, you'll manage calendars, coordinate communications, and streamline processes with precision. We value initiative and creativity, encouraging you to develop innovative solutions that enhance our daily workflows. Enjoy competitive benefits including health insurance, retirement plans, and professional development allowances.
Responsibilities
- Manage executive calendars, schedule meetings, and coordinate travel arrangements
- Handle confidential documents with discretion and maintain accurate filing systems
- Process expense reports, invoices, and purchase orders using financial software
- Serve as primary point of contact for internal and external communications
- Coordinate office operations including supply management and vendor relationships
- Prepare and distribute correspondence, reports, and presentation materials
- Support onboarding processes and coordinate team events
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage multiple priorities in a fast-paced environment
- Discretion in handling confidential information
- Experience with scheduling tools (e.g., Calendly, Doodle)