Job Description
Join our dynamic team at Nexus Solutions Group as a Full-Time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our Portland office operations. Enjoy a hybrid work model with core hours (9 AM - 3 PM) and flexible start/end times. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and distribute confidential reports, presentations, and meeting materials
- Oversee office inventory, procurement of supplies, and vendor relationship management
- Coordinate cross-departmental projects and events with attention to detail
- Maintain digital filing systems ensuring data accuracy and accessibility
- Support onboarding processes for new team members
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Experience with scheduling tools (e.g., Calendly, Microsoft Bookings)
- Discretion in handling confidential information
- Ability to adapt to changing priorities in a fast-paced environment