Job Description
Join our dynamic team at Pacific Northwest Innovations as a full-time Administrative Assistant with a flexible schedule! We're seeking a detail-oriented professional to support our executive team and streamline operations in our vibrant Portland headquarters. Enjoy hybrid work options and competitive benefits while making a tangible impact on our growing organization.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence and reports
- Oversee office inventory management and procurement processes
- Coordinate cross-departmental communications and project documentation
- Act as primary point of contact for internal and external stakeholders
- Implement and maintain digital filing systems for compliance
- Support budget tracking and expense report processing
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years in executive support or administrative roles
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask in fast-paced environments
- Experience with office management software (e.g., Asana, Trello)
- Discretion and professionalism handling confidential information