Job Description
Join our dynamic team as an Administrative Assistant in Pennsylvania and become the backbone of our thriving operations. We're seeking a highly organized professional to provide exceptional support to our executive team and ensure seamless office operations. This immediate full-time opportunity offers competitive compensation and a collaborative work environment where your skills will make a tangible impact. If you're detail-oriented, tech-savvy, and passionate about streamlining workflows, we encourage you to apply today and take the next step in your administrative career.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Prepare and distribute professional correspondence, reports, and presentations
- Oversee office inventory, procurement, and vendor relationship management
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Act as primary point of contact for internal/external communications and inquiries
- Coordinate travel arrangements and expense reports for department staff
- Support onboarding processes and new hire documentation
Qualifications
- Minimum 3 years of progressive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling tools
- Ability to multitask effectively in a fast-paced environment
- Associates degree or equivalent professional certification preferred
- PA residency required for immediate onboarding