Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become the backbone of our fast-paced corporate environment. We're seeking a highly organized professional to provide exceptional office support across multiple departments. This role offers flexible hours (25-30 hrs/week) in a modern Manhattan office with competitive compensation and growth opportunities. If you thrive in detail-oriented settings and excel at streamlining operations, we want to meet you!
Responsibilities
- Manage calendars, coordinate meetings, and handle travel arrangements for executives
- Process expense reports, invoices, and maintain financial records using QuickBooks
- Compose professional communications, edit documents, and prepare presentations
- Oversee office inventory, order supplies, and coordinate vendor relationships
- Support HR functions including onboarding, data entry, and benefits administration
- Act as primary point of contact for internal and external stakeholders
- Implement organizational systems to enhance departmental efficiency
Qualifications
- Associate's degree in Business Administration or equivalent experience
- 3+ years of administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and problem-solving abilities
- Proven experience with calendar management and scheduling tools
- Ability to handle confidential information with discretion
- Flexibility to adapt to changing priorities and deadlines