Job Description
Join our dynamic team in Long Beach as a full-time Administrative Assistant with flexible scheduling options! We're seeking a detail-oriented professional to support our municipal operations with exceptional organizational skills and a passion for community service. Enjoy a modern work environment with competitive benefits and the opportunity to make a tangible impact in the heart of Southern California.
Responsibilities
- Manage calendars, coordinate meetings, and handle scheduling with precision
- Process incoming communications (calls, emails, correspondence) with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare reports, presentations, and official documents using Microsoft Office Suite
- Coordinate office logistics, inventory management, and vendor relationships
- Provide exceptional support to department heads and cross-functional teams
- Assist with special projects and event coordination as needed
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Associate's degree or equivalent professional certification preferred
- Experience with municipal/government operations a plus
- Ability to work independently with minimal supervision