Job Description
Join our dynamic team at Oakland Innovations Inc. as a Full-Time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our fast-paced operations in Oakland, CA. Enjoy a work-life balance with adaptable hours while providing crucial administrative support to executives and departments. If you excel at multitasking, thrive in collaborative environments, and want to make a tangible impact, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentation materials
- Coordinate cross-functional meetings and events, including logistics and vendor management
- Maintain digital and physical filing systems with meticulous attention to detail
- Support onboarding processes by preparing new hire materials and orientation schedules
- Oversee office inventory, procurement, and facility maintenance requests
Qualifications
- Associate's degree or equivalent combination of education and experience required
- Minimum 3 years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional verbal/written communication and interpersonal skills
- Proven ability to prioritize tasks and manage competing deadlines
- Strong knowledge of office equipment and digital collaboration tools
- Discretion in handling confidential information and sensitive matters
- Flexibility to adapt schedule during peak business periods