Job Description
Join our dynamic team as a Local Administrative Assistant in Chicago and elevate your career with unmatched flexibility! We're seeking a highly organized professional to support our fast-paced office environment. Enjoy a modern workspace with hybrid scheduling options, competitive benefits, and opportunities for growth. Be part of a company that values work-life balance while delivering exceptional administrative services to our clients across Illinois and Texas.
What We Offer:
- Flexible hybrid schedule (3 days remote/2 days in-office)
- Comprehensive health, dental, and vision insurance
- Professional development stipend
- 401(k) with company matching
- Paid time off and holidays
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across multiple time zones
- Handle incoming communications (phone, email, mail) and route inquiries appropriately
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate travel arrangements and expense reports for executives
- Support onboarding processes and new hire documentation
- Assist with special projects and event planning as needed
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Experience with scheduling tools (e.g., Calendly, Microsoft Bookings)
- Flexibility to work occasional evenings for special events