Job Description
Join our innovative team in Oakland as a Full-Time Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our dynamic operations. This hybrid role offers remote flexibility while maintaining in-office collaboration. If you thrive in fast-paced environments and excel at multitasking, this is your opportunity to grow with a forward-thinking company.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Oversee office operations, including supply inventory and vendor management
- Prepare detailed reports and presentations using Microsoft Office Suite
- Lead onboarding processes for new hires and maintain personnel files
- Handle confidential correspondence and sensitive data with discretion
- Coordinate cross-functional meetings and events both virtual and in-person
- Streamline administrative workflows to enhance team efficiency
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with HRIS systems and basic bookkeeping principles
- Ability to adapt to flexible scheduling and changing priorities