Job Description
Join our dynamic team at Oakland Administrative Solutions as a full-time Administrative Assistant. We're seeking a highly organized professional to support our operations in a flexible, hybrid environment. This role offers the perfect blend of structure and autonomy, allowing you to thrive while managing diverse responsibilities. Enjoy competitive compensation, comprehensive benefits, and a supportive workplace culture.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain financial documentation
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory, ordering supplies, and vendor relationship management
- Provide exceptional customer service via phone, email, and in-person interactions
- Coordinate departmental events and team-building activities
- Maintain confidential records and ensure compliance with company policies
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Experience with scheduling software (e.g., Calendly, Outlook)
- Associate degree or equivalent certification preferred