Job Description
Join our dynamic team at Oakland Business Solutions as a Full-Time Administrative Assistant! We're seeking a detail-oriented professional to support our fast-paced office environment. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in one of California's most vibrant cities. If you excel at organization and thrive in collaborative settings, apply today to become an integral part of our success.
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements
- Handle incoming communications (calls, emails, mail) and prioritize inquiries
- Prepare, edit, and distribute professional documents and reports
- Assist with onboarding processes and maintain employee records
- Coordinate office supplies inventory and vendor relationships
- Support meeting preparation, including materials setup and minute-taking
- Perform data entry and maintain accurate digital filing systems
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in administrative support or office coordination roles
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines
- Professional demeanor and collaborative team spirit