Job Description
Join City Innovations Group as a full-time Administrative Assistant and become the backbone of our dynamic San Jose operations. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This role offers growth opportunities in a collaborative environment with competitive benefits and a chance to make tangible impact. If you excel in multitasking and value precision, we want to meet you!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain accurate financial records
- Prepare confidential documents, presentations, and correspondence
- Oversee office inventory, equipment maintenance, and vendor relationships
- Act as primary point of contact for internal and external stakeholders
- Support HR functions including onboarding and record-keeping
- Implement organizational systems to enhance departmental efficiency
Qualifications
- Associate's degree in Business Administration or equivalent experience
- 3+ years in administrative or office support roles
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail with ability to manage confidential information
- Proven problem-solving and time management abilities
- Experience with scheduling tools and office management software
- Ability to thrive in fast-paced, deadline-driven environments