Job Description
Join our dynamic team as a full-time Administrative Assistant in Philadelphia! We're seeking a highly organized professional to provide comprehensive support across our operations. Enjoy a flexible schedule (Monday-Friday, 8:30 AM - 5:00 PM) with hybrid options available. This role offers competitive compensation, growth opportunities, and a collaborative environment where your administrative expertise will directly impact our success. If you're detail-oriented, tech-savvy, and thrive in fast-paced settings, apply today to become an integral part of our team!
Responsibilities
- Manage calendars, coordinate meetings, and handle travel arrangements for executives
- Process expense reports, invoices, and maintain accurate financial records
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Act as primary point of contact for internal/external communications and inquiries
- Oversee office inventory, supply management, and equipment maintenance
- Support onboarding processes and coordinate departmental events
- Utilize Microsoft Office Suite and CRM tools for data management
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Google Calendar)
- Ability to manage confidential information with discretion
- Proven problem-solving and multitasking capabilities