Job Description
Join our dynamic team at Executive Solutions Group as a full-time Administrative Assistant in the heart of New York City. We offer a flexible hybrid schedule combining office and remote work, allowing you to achieve work-life balance while supporting high-level executives. This role is perfect for organized professionals who thrive in fast-paced environments and value career growth. Enjoy competitive compensation, comprehensive benefits, and a collaborative culture that recognizes your contributions. Note: We also have opportunities in California for qualified candidates.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations with precision
- Serve as primary point of contact for internal and external stakeholders
- Coordinate meetings, including agenda preparation and minute-taking
- Manage office operations, including inventory, equipment maintenance, and vendor relationships
- Assist with budget tracking and expense report processing
- Implement organizational systems to enhance team productivity
Qualifications
- Associate's degree or equivalent experience in Business Administration
- Minimum 3 years of administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Strong organizational skills with attention to detail
- Experience with calendar management and scheduling tools
- Ability to work independently and prioritize multiple tasks