Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant with a flexible schedule! We're seeking a proactive professional to support our Virginia Beach operations with adaptable hours to suit your lifestyle. This role offers the perfect blend of structure and flexibility, allowing you to excel in a supportive environment while maintaining work-life balance. If you're organized, tech-savvy, and passionate about streamlining office operations, we want to hear from you!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Handle confidential correspondence, document preparation, and digital filing systems
- Oversee office inventory management and coordinate vendor relationships
- Process expense reports, invoices, and financial documentation with precision
- Serve as primary point of contact for internal/external communications
- Coordinate travel arrangements and meeting logistics for executive team
- Implement process improvements to enhance administrative efficiency
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years in administrative support roles
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with CRM systems and digital document management
- Ability to adapt schedule with 24-hour advance notice flexibility