Job Description
Are you an organized professional seeking a role that offers the freedom of a flexible schedule?
Apex Business Solutions is currently seeking a detail-oriented Administrative Assistant to join our dynamic team in San Jose, CA. We pride ourselves on a collaborative culture and offer a work environment that respects your time and work-life balance.
As an Admin Assistant, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow. We are looking for a self-starter who thrives in a fast-paced setting and can manage multiple priorities with ease.
Responsibilities
- Schedule Management: Coordinate calendars, schedule meetings, and manage internal and external communications to ensure no conflicts.
- Document Control: Prepare, organize, and maintain confidential files, reports, and presentations using Microsoft Office Suite.
- Travel Coordination: Arrange domestic and international travel itineraries, including booking flights, hotels, and ground transportation.
- Office Administration: Oversee office supplies inventory, manage mail, and handle incoming and outgoing correspondence.
- Project Support: Assist with ad-hoc projects, data entry, and research tasks as needed to support the executive team.
Qualifications
- Experience: Minimum of 2 years of experience in an administrative or executive assistant role.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Proven ability to prioritize tasks, multitask, and manage time effectively in a fast-paced environment.
- Education: High school diploma or GED required; Associate’s degree preferred.