Job Description
Join Boston City Solutions as a Local Administrative Assistant and enjoy a flexible schedule while supporting our dynamic team in the heart of Boston. We're seeking a highly organized professional to ensure seamless office operations and exceptional stakeholder experiences. This role offers hybrid work options and a competitive benefits package including health insurance and retirement plans.
As a key member of our administrative team, you'll be the backbone of daily operations, handling everything from scheduling to documentation with precision. If you're passionate about efficiency and thrive in a flexible environment, we encourage you to apply and become part of Boston's thriving professional community.
Responsibilities
- Manage calendars, coordinate appointments, and arrange meetings for senior staff
- Handle incoming communications including calls, emails, and correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare reports, presentations, and official documents using Microsoft Office Suite
- Coordinate office logistics including supplies, equipment maintenance, and vendor relationships
- Support event planning and execution for internal and external functions
- Assist with new employee onboarding and training materials preparation
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Flexibility to adapt to changing schedules and priorities
- Boston residency or strong local community connections preferred