Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant at Metropolis Executive Services! We're seeking a highly organized professional to support our Manhattan operations with adaptable hours (8am-6pm). This hybrid role offers 3 remote days/week and in-office collaboration on Tuesdays/Thursdays. You'll be the backbone of our office, ensuring seamless operations while enjoying work-life balance. If you thrive in fast-paced environments and excel at multitasking, apply today to become an integral part of our innovative team!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications via phone, email, and virtual platforms with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Coordinate office logistics, including inventory management and vendor relationships
- Support HR functions including onboarding paperwork and benefits administration
- Organize digital filing systems and ensure data security compliance
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associates degree or 3+ years administrative experience required
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional time management and prioritization skills
- Strong written and verbal communication abilities
- Experience with scheduling tools (Calendly, Doodle) preferred
- Ability to work independently with minimal supervision
- Discretion handling confidential information
- Flexibility to adapt to changing priorities and deadlines