Job Description
Join our dynamic team at Pioneer Solutions Group as a Flexible Schedule Administrative Assistant in the heart of Portland! We're seeking a highly organized professional to support our executive team with exceptional administrative support while enjoying a work-life balance through our adaptable scheduling options. This role is perfect for self-motivated individuals who thrive in fast-paced environments and want to make a tangible impact.
In this position, you'll be the backbone of our operations, ensuring seamless day-to-day activities while maintaining a professional and efficient workspace. We offer competitive compensation, comprehensive benefits, and a collaborative culture that values your contributions. If you're ready to elevate your career with a company that prioritizes flexibility and growth, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle confidential correspondence, reports, and documentation with discretion and precision
- Process invoices, expense reports, and financial transactions using QuickBooks
- Coordinate office operations including supply inventory, vendor management, and facility maintenance
- Act as primary point of contact for internal and external stakeholders via phone, email, and in-person
- Prepare and distribute professional correspondence, presentations, and meeting materials
- Support HR functions including onboarding, benefits administration, and record maintenance
- Implement and maintain efficient organizational systems for digital and physical files
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail in all tasks
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling tools
- Ability to maintain confidentiality and exercise professional judgment
- Flexibility to adapt to changing priorities and deadlines
- Proficiency with office equipment and basic IT troubleshooting