Job Description
Join our dynamic team in Portland as a full-time Administrative Assistant with a flexible schedule! Innovate Solutions Inc. is seeking a highly organized professional to support our executive team while enjoying work-life balance. This role offers hybrid work options and competitive benefits. If you're detail-oriented, tech-savvy, and thrive in collaborative environments, we want to hear from you!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare and edit confidential documents, reports, and presentations using MS Office Suite
- Oversee office operations including supply inventory, vendor relationships, and equipment maintenance
- Act as primary point of contact for internal/external communications and correspondence
- Coordinate meetings, travel arrangements, and special events with precision
- Maintain digital filing systems with strict attention to data security protocols
Qualifications
- Associate's degree or equivalent administrative certification (Bachelor's preferred)
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to handle confidential information with discretion
- Strong problem-solving and multitasking abilities in fast-paced environments
- Experience with scheduling tools (Calendly, Asana) and CRM systems